Data privacy

Privacy Policy

This data protection declaration informs you about the type, scope and purpose of the processing of personal data (hereinafter referred to as „data“) within our online offer and the associated websites, functions and contents as well as external online presences, such as our social media profiles (hereinafter collectively referred to as „online offer“). With regard to the terms used, such as „processing“ or „controller“, we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

Responsible

JARVION LTD
Tepeleniou 13
Tepelenio Court, 2nd floor
8010 Paphos, Cyprus
Represented by:
Daniel Flick
Link to imprint: Imprint

Types of processed data:

– Inventory data (e.g., names, addresses).
– Contact details (e.g., e-mail, telephone numbers).
– Content data (e.g., text inputs, photographs, videos).
– Usage data (e.g., visited websites, interest in content, access times).
– Meta/communication data (e.g., device information, IP addresses).

Categories of affected persons

Visitors and users of the online offer (hereinafter we also collectively refer to the persons concerned as „users“).

Purpose of processing

– Provision of the online offer, its functions and contents.
– Responding to contact requests and communicating with users.
– Safety measures.
– Range measurement/marketing

Terms used

„Personal data“ means any information relating to an identified or identifiable natural person (hereinafter referred to as „data subject“); an identifiable natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie) or to one or more specific characteristics expressing the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

„Processing“ means any operation or series of operations carried out with or without the aid of automated procedures relating to personal data. The term goes far and encompasses virtually any handling of data.

„Pseudonymization“ means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

„Profiling“ means any type of automated processing of personal data consisting in the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to the work performance, economic situation, health, personal preferences, interests, reliability, behaviour, whereabouts or changes of that natural person.

„Controller“ means the natural or legal person, public authority, agency or other body which alone or jointly with others decides on the purposes and means of the processing of personal data.

„Processor“ means a natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.

Relevant legal bases

In accordance with Art. 13 GDPR, we will inform you of the legal basis of our data processing. If the legal basis is not mentioned in the privacy policy, the following applies: The legal basis for obtaining consents is Art. 6 para. 1 lit. a and Art. 7 GDPR, the legal basis for processing to fulfill our services and implement contractual measures and answering inquiries is Art. 6 para. 1 lit. b GDPR, the legal basis for processing to fulfill our legal obligations is Art. 6 para. 1 lit. c GDPR, and the legal basis for processing to safeguard our legitimate interests is Art. 6 para. 1 lit. f GDPR. In the event that vital interests of the data subject Or another natural person requires the processing of personal data, Art. 6 (1) (d) GDPR serves as the legal basis.

Security measures

In accordance with Art. 32 GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing as well as the different probability and severity of the risk to the rights and freedoms of natural persons, appropriate technical and organizational measures to ensure a level of protection appropriate to the risk.

The measures include in particular the safeguarding of the confidentiality, integrity and availability of data by controlling the physical access to the data, as well as the access relating to it, the input, disclosure, the safeguarding of the availability and their separation. Furthermore, we have set up procedures that ensure the exercise of data subject rights, deletion of data and reaction to endangerment of data. Furthermore, we take into account the protection of personal data already in the development, resp. Selection of hardware, software and procedures in accordance with the principle of data protection through technical design and data protection-friendly default settings (Art. 25 GDPR).

Cooperation with processors and third parties

If we disclose data to other persons and companies (processors or third parties) as part of our processing, transmit it to them or otherwise grant them access to the data, this is only done on the basis of a legal permission (e.g. if a transfer of the data to third parties, such as payment service providers, acc. Art. 6 para. 1 lit. b DSGVO is necessary for the fulfillment of the contract), you have consented, a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosters, etc.).

If we commission third parties with the processing of data on the basis of a so-called „order processing contract“, this is done on the basis of Art. 28 GDPR.

Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if we do so in the context of the use of third-party services or disclosure, resp. Transfer of data to third parties, this only takes place if it is done to fulfill our (pre) contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permission, we process or allow the data in a third country only if the special requirements of Art. 44 ff. GDPR. This means that the processing is carried out, for example, on the basis of special guarantees, such as the officially recognized determination of a data protection level corresponding to the EU (e.g. for the USA by the „Privacy Shield“) or compliance with officially recognized special contractual obligations (so-called „standard contractual clauses“).

Rights of data subjects

You have the right to request confirmation of whether the data concerned is being processed and to provide information about this data as well as further information and a copy of the data in accordance with Art. 15 GDPR.

You have accordingly. Art. 16 GDPR the right to request the completion of the data concerning you or the correction of the incorrect data concerning you.

In accordance with Art. 17 GDPR, you have the right to demand that the data concerned be deleted immediately, or alternatively, to demand a restriction of the processing of the data in accordance with Art. 18 GDPR.

You have the right to request that the data concerning you that you have provided to us be received in accordance with Art. 20 GDPR and to request its transmission to other controllers.

They also have acc. Art. 77 GDPR the right to lodge a complaint with the competent supervisory authority.

Right of withdrawal

You have the right to revoke your consent in accordance with Art. Art. 7 (3) GDPR with effect for the future.

Right of objection

You can object to the future processing of your data at any time in accordance with Art. 21 GDPR. The objection may be made in particular against the processing for the purposes of direct marketing.

Cookies and the right to object to direct advertising

„Cookies“ are small files that are stored on users‘ computers. Different information can be stored within the cookies. A cookie is primarily used to store information about a user (or the device on which the cookie is stored) during or after his visit to an online offer. As temporary cookies, resp. „Session cookies“ or „transient cookies“ are cookies that are deleted after a user leaves an online offer and closes his browser. In such a cookie, for example, the contents of a shopping cart in an online shop or a login status can be stored. „Permanent“ or „persistent“ are cookies that remain stored even after the browser is closed. For example, the login status can be saved if the users visit it after several days. Likewise, the interests of the users can be stored in such a cookie, which are used for range measurement or marketing purposes. „Third-party cookie“ refers to cookies that are offered by providers other than the person responsible for operating the online offer (otherwise, if they are only their cookies, they are called „first-party cookies“).

We can use temporary and permanent cookies and clarify this in the context of our privacy policy.

If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the browser’s system settings. The exclusion of cookies may lead to functional restrictions of this online offer.

A general objection to the use of cookies used for online marketing purposes can be made for a large number of services, especially in the case of tracking, via the US site http://www.aboutads.info/choices/or the EU site http://www.youronlinechoices.com/. Furthermore, the storage of cookies can be achieved by switching off in the browser settings. Please note that not all functions of this online offer may be used.

Deletion of data

Die von uns verarbeiteten Daten werden nach Maßgabe der Art. 17 und 18 DSGVO gelöscht oder in ihrer Verarbeitung eingeschränkt. Sofern nicht im Rahmen dieser Datenschutzerklärung ausdrücklich angegeben, werden die bei uns gespeicherten Daten gelöscht, sobald sie für ihre Zweckbestimmung nicht mehr erforderlich sind und der Löschung keine gesetzlichen Aufbewahrungspflichten entgegenstehen. Sofern die Daten nicht gelöscht werden, weil sie für andere und gesetzlich zulässige Zwecke erforderlich sind, wird deren Verarbeitung eingeschränkt. D.h. die Daten werden gesperrt und nicht für andere Zwecke verarbeitet. Das gilt z.B. für Daten, die aus handels- oder steuerrechtlichen Gründen aufbewahrt werden müssen.

Nach gesetzlichen Vorgaben in Deutschland, erfolgt die Aufbewahrung insbesondere für 10 Jahre gemäß §§ 147 Abs. 1 AO, 257 Abs. 1 Nr. 1 und 4, Abs. 4 HGB (Bücher, Aufzeichnungen, Lageberichte, Buchungsbelege, Handelsbücher, für Besteuerung relevanter Unterlagen, etc.) und 6 Jahre gemäß § 257 Abs. 1 Nr. 2 und 3, Abs. 4 HGB (Handelsbriefe).

Nach gesetzlichen Vorgaben in Österreich erfolgt die Aufbewahrung insbesondere für 7 J gemäß § 132 Abs. 1 BAO (Buchhaltungsunterlagen, Belege/Rechnungen, Konten, Belege, Geschäftspapiere, Aufstellung der Einnahmen und Ausgaben, etc.), für 22 Jahre im Zusammenhang mit Grundstücken und für 10 Jahre bei Unterlagen im Zusammenhang mit elektronisch erbrachten Leistungen, Telekommunikations-, Rundfunk- und Fernsehleistungen, die an Nichtunternehmer in EU-Mitgliedstaaten erbracht werden und für die der Mini-One-Stop-Shop (MOSS) in Anspruch genommen wird.

Agency services

We process the data of our customers within the framework of our contractual services which include conceptual and strategic consulting, campaign planning, software and design development/consulting or maintenance, implementation of campaigns and processes/handling, server administration, data analysis/consulting services and training services.

In doing so, we process inventory data (e.g., customer master data, such as names or addresses), contact data (e.g., e-mail, telephone numbers), content data (e.g., text entries, photographs, videos), contract data (e.g., subject of contract, duration), payment data (e.g., bank details, payment history), usage and metadata (e.g. in the context of the evaluation and success measurement of marketing measures). In principle, we do not process special categories of personal data, unless they are part of a commissioned processing. Those affected include our customers, interested parties and their customers, users, website visitors or employees as well as third parties. The purpose of the processing is the provision of contractual services, billing and our customer service. The legal basis for the processing results from Art. 6 para. 1 lit. b GDPR (contractual services), Art. 6 para. 1 lit. f GDPR (analysis, statistics, optimization, security measures). We process data that is necessary for the justification and fulfillment of the contractual services and point out the necessity of their information. Disclosure to external parties only takes place if it is necessary in the context of an order. When processing the data provided to us within the framework of an order, we act in accordance with the instructions of the client as well as the legal requirements of order processing in accordance with Art. Art. 28 GDPR and process the data for no purposes other than the purposes of the order.

We delete the data after expiry of statutory warranty and comparable obligations. the necessity of storing the data is checked every three years; in the case of statutory archiving obligations, the deletion takes place after their expiry (6 J, acc. § 257 Abs. 1 HGB, 10 J, acc. § 147 para. 1 AO). In the case of data that has been disclosed to us by the client in the context of an order, we delete the data in accordance with the specifications of the order, in principle after the end of the order.

Administration, Financial Accounting, Office Organization, Contact Management

We process data in the context of administrative tasks as well as organization of our operation, financial accounting and compliance with legal obligations, such as archiving. In doing so, we process the same data that we process in the context of the provision of our contractual services. The processing bases are Art. 6 para. 1 lit. c. GDPR, Art. 6 para. 1 lit. f. GDPR. Customers, interested parties, business partners and website visitors are affected by the processing. The purpose and our interest in the processing lies in the administration, financial accounting, office organization, archiving of data, i.e. tasks that serve to maintain our business activities, perform our tasks and provide our services. The deletion of the data with regard to contractual services and the contractual communication corresponds to the information mentioned in these processing activities.

We disclose or transmit data to the financial administration, consultants, such as tax consultants or auditors as well as other toll offices and payment service providers.

Furthermore, on the basis of our business interests, we store information about suppliers, organizers and other business partners, e.g. for the purpose of contacting you later. We store this majority of company-related data permanently.

Contact

When contacting us (e.g. via contact form, e-mail, telephone or via social media), the user’s details are used to process the contact request and its processing in accordance with Art. Art. 6 para. 1 lit. b) GDPR processed. The information provided by the users can be stored in a customer relationship management system („CRM system“) or a comparable inquiry organization.

We delete the requests if they are no longer required. We check the necessity every two years; Furthermore, the legal archiving obligations apply.

Hosting

The hosting services used by us serve to provide the following services: infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services that we use for the purpose of operating this online offer.

In doing so, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors of this online offer on the basis of our legitimate interests in the efficient and secure provision of this online offer in accordance with Art. Art. 6 para. 1 lit. f DSGVO in conjunction with Art. 28 GDPR (conclusion of order processing contract).

Collection of access data and log files

We, or our hosting provider, collect on the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. GDPR data about each access to the server on which this service is located (so-called server log files). The access data includes the name of the accessed website, file, date and time of the retrieval, amount of data transferred, message about successful retrieval, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address and the requesting provider.

Log file information is stored for security reasons (e.g. to investigate abuse or fraud) for a maximum period of 7 days and then deleted. Data, the further retention of which is necessary for evidentiary purposes, is exempt from deletion until the final clarification of the respective incident.

 

Created with Datenschutz-Generator.de by RA Dr. Thomas Schwenke

(Status: February 2023)